Industries

Government

Banking & Finance & Insurance

Human Resources

Corporate

Legal Departments & Consultancy

Academic Institutions and Universities

GOVERNMENT

Electronic Invoicing in Public Administration

Electronic invoicing presents several benefits to your business:

  • Reduces costs
  • Facilitates automation
  • Shortens payment cycles
  • Improves account reconciliation
  • Enhances compliance
  • Prevents errors, losses and frauds
  • Improves supplier/customer relationships
  • Reduces carbon footprint

Electronic invoicing is now mandatory for public administration according to the Portuguese Public Contracts Code.

However, in order to comply with the legal requirements imposed by the Portuguese Decree-Law No. 28/2019, the taxable person must ensure the authenticity and integrity of the electronic invoice.

The easiest way to ensure the fulfillment of this requirement is by using a qualified electronic signature or seal, according to the European Regulation No 910/2014 (eIDAS Regulation) – to learn more about this topic, please DOWNLOAD OUR DETAILED WHITE PAPER (PT Only).

Nonetheless, not everyone is familiar with electronic signatures and, in some cases, it’s hard to assess which type of electronic signature/seal is present in a document, if the invoice was sent by the real entity and if the signer corresponds to the taxable person, thus more vulnerable to fraud attempts.

Digitalsign, aware of this scenario, offers a free service of electronic signature validation and seals, which allows the relying parties to receive a report on the signature/seal validation process, in an automated and reliable way. The report is electronically sealed by DigitalSign and guarantees that signatures and seals are generated and validated in compliance with the European Regulation (eIDAS) and the Portuguese Legislation on electronic invoicing.

By using this service, your organization can guarantee all invoices received by your accounting do comply with the legal requirements.

If you want to know more, please contact us

BANKING, FINANCE & INSURANCE

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BANKING

A digital omnichannel customer experience

Offering a fully digital account opening and onboarding process which can be done anywhere, at any time and on any device, has become a competitive advantage. The challenge is to implement an end-to-end digital process, so the customer has no longer to visit personally a branch to sign documents or to present a physical ID document.

This tool allows clients to access financial products and services they need without involving paperwork nor being physically present at a branch to sign documents.

In this post, we list the advantages of electronic signatures for banks. Take a look on how the presence of eSignatures affects possible workflows:

Online Banking (Remote Signature)
  • Digital onboarding for opening new bank accounts
  • Onboarding for open broker accounts
  • Apply for a credit contract
  • Corporate transfer requests and other transactions
  • Apply for a loan in the merchant environment
  • Sign GDPR and other PSD2 related consents
  • Sign SEPA mandates
  • Wealth management related documents
In person (Biometric Signature)
  • Digitalization of client's signature
  • Contracts
  • Withdrawals
  • Cash earnings
  • Cashing cheques
  • Transfer orders
  • Deposits
  • Selling/buying foreign currency
  • Modifying personal data

Improve your costumer experience: agility, mobility and speed

In the digital age, no one wants to print, sign, scan and send documents to the bank by email, or even, by post mail. This is an inefficient process which causes your potential customers to refrain from initiating a commercial relationship.

With our remote identification technology (you can learn more in this white paper), your costumers can open a bank account in a completely remote way with no need for any printed documentation. At the end of this process the costumer can benefit from our remote signature solution to sign any necessary documentation, such as the account opening contract.

After this user-friendly onboarding process, the costumer can use the remote signature credentials to sign any subsequent documentation or transactions needed in the future.

If you want to know more, please contact us

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INSURANCE

Electronic signatures has you covered

Streamline your internal process and facilitate the ability to serve your costumers with an intuitive and legal KYC and (or) eSignature Solution, which will allow your business to meet the modern consumer needs – to sign at anytime and anywhere.

Our solutions can be integrated seamlessly into your existing business processes and systems, improving user experience while reducing costs and improving compliance.

Whether we are talking about life insurance where you need to firmly validate the identity of your costumer so they can use a qualified electronic signature afterwards or whether if we are talking about an on-demand insurance coverage, where the value proposition is the convenience and availability at a lower price, then Electronic Signatures can make your costumers life easier with a superior service.

Potentially use cases:
  • New policy applications
  • Premium payments
  • Portfolio products
  • Policy cancellation forms
  • Change of address forms
  • General terms & conditions
  • Cancellations
  • Premium payments
  • Account changes
  • Claims

If you want to know more, please contact us

HUMAN RESOURCES

Digitize your HR departments: from hiring to internal workflows

HR administrative tasks are repetitive and time consuming, besides HR departments generate huge amounts of paper, elevating the costs filling, archiving and management of that information.

By adopting our biometric and remote signature technologies you can eliminate the repetitive paper-based processes, give the new hires a first digital and intuitive experience and reinforce your company values contributing to a better environment by keeping the contracts and forms digital since the start.

In this white paper (read more about Biometric Signature here ) you can see how a retail company combined the biometric signature technology with our remote signature solution to end the paper-based processes and with immediate ROI.

What are the typical use cases:

Hiring Processes
  • Job offer letters
  • New labour contracts
  • Non-disclosure agreements (NDAs)
  • Safety policies
  • Employee policy documents
  • Supplier agreements
HR Management
  • Payroll delivery
  • Direct deposit
  • Authorizations
  • Employee communications
  • Labour conditions changes
  • Holiday permits
  • Legal and professional procedures
  • Expenses reports

If you want to know more, please contact us

CORPORATE

Digitize your B2B and B2C processes
Why choose Us?

Sales contractsBusiness examples: B2B sales, service businesses

For many businesses, sales contracts are the most frequently signed item—and the most important, which includes multinational enterprise business-to-business sales or even a residential cleaning business. One area where electronic signatures have gained tremendous acceptance is residential real estate transactions.

Why choose Us?

Vendor/supplier agreementsBusiness examples: retail, consumer or business services

When an agreement is reached, rather than waiting hours or days, you can finalize it within minutes with our signature workflow signatures solution.

Why choose Us?

New customer formsBusiness examples: health providers, gyms, car rentals

If your customers need to fill out forms or other paperwork to do business with you, electronic signatures can be useful. Not only do you save on paper and printing, but you can also eliminate compliance risks of losing any relevant documentation.

LEGAL DEPARTMENTS & CONSULTANCY

Legal departments and consultancy firms are strained by the increasing of agreements volumes and also an added demand for faster turnaround times. Electronic Signatures enable your business to simplify onboarding of new clients, workflows, accelerate agreement turnaround time, lower risk, and improve governance—all this while reducing costs and maintaining the legal validity of transactions.

By eliminating the bottlenecks created by the need of having a handwritten signature you will give your business more time to focus on what really matters for your clients.

The typical use cases:

  • Standard legal agreements
  • Shareholders meeting minutes
  • NDA’s
  • Supplier agreements

If you want to know more, please contact us

ACADEMIC INSTITUTIONS AND UNIVERSITIES

Certified Electronic Diploma: More than a paper credential

Allow your students to access an official, portable, and verified electronic version of their accomplishments, unlimited shared and verified.

By adding a security layer, a qualified electronic seal, your university can create a highly secure electronic version of your diploma, accessible anytime and anywhere by your alumni.

The document is digitally certified with a trust service which makes it trusted and readily accepted within the EU. Should the document be altered in any way, the digital signature will inform the recipient that the document can no longer be trusted.

If you want to know more, please contact us

ALGUNS TESTEMUNHOS

Assinatura biométrica

“A DigitalSign forneceu-nos uma solução de assinatura digital que nos permite poupar tempo e papel. Além disso, este processo garante maior confidencialidade e segurança dos documentos. Só tem vantagens…

E a equipa que nos acompanha está sempre disponível para ajudar e resolver as questões que possam surgir.”

Susana Gonçalves | Grupo Jerónimo Martins

Plataforma de Assinaturas SigningDesk

“O SigningDesk, é uma plataforma customizável às nossas necessidades, permite assinar digitalmente a partir de qualquer dispositivo. Um documento agora pode ser assinado em minutos, em qualquer lugar e a qualquer hora.

Acreditámos que o SigningDesk terá um grande impacto a nível interno e na relação com os nossos clientes, trazendo mais velocidade e eficiência, contribuindo para a satisfação de todos...!”

Rita Bandeira | GRUPO EDP

Certificados Digitais Qualificados

“WE WTROTE HISTORY TODAY!!! More success stories to follow!”

Apostolos (Tolis) Apladas | Comissão Europeia

Selo Eletrónico Qualificado

“Efetuamos diversas campanhas com descontos e vouchers enviados via email para os nossos clientes e apenas a selagem destes documentos e a obrigatoriedade de o apresentar digitalmente, limitou as inúmeras tentativas de clientes de usufruírem de vouchers aos quais não tinham direito.”

Diana Alves | Lavandaria do Cabedelo

“Selamos eletronicamente todos os documentos da empresa, pois vimos vários clientes defraudados com faturas e documentos eletrónicos falsos, não arriscamos no nosso ramo de seguros!”

Ricardo Abreu | Universalis Seguros

“Como sociedade de advogados quisemos dar o exemplo ao selar todos os documentos da nossa empresa, reduzindo custos, aumentando segurança e passando confiança aos nossos clientes”

Pedro Moreira | SMMM Advogados

“A nossa empresa é pequena, mas emite muitas faturas e lidamos com entidades publicas e privadas, a definição de um formato eletrónico da faturação e a segurança do selo eletrónico permitiu acabar com o papel e alargamos a utilização a todos os documentos que saem da empresa, reduzindo custos e acelerando processos.”

Isabel Ferreira Alves | Loja Avianense

“No setor da construção e arquitetura a redução de custos e rapidez é fundamental, por isso adotamos o selo eletrónico em todos os documentos da nossa empresa, desde ofícios, faturas eletrónicas etc.”

Rui Ribeiro | Arquitecto

Os testemunhos acima foram disponibilizados de livre vontade, confirmando assim a autorização de publicação dos mesmos.
A DigitalSign agradece a confiança de todos os nossos clientes.