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Electronic Invoice

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Electronic Invoice

How to implement electronic billing in 4 steps

Step 1
Sign invoices with qualified certificate

Avoid fraud with your invoices

Step 2
Transmit invoices you signed to your customers

Safety and automation in sending/receiving electronic invoices.

Step 3
Validate the invoices you signed for your customers

Ensure legal validity of documents

Step 4
Archive and Preserve invoices for 10 years

Ensure the future of the legal validity of your documents

Step 1

Invoice Emission

Sign with Certificate in your Billing Software

Ideal solution for companies using Invoicing software already integrated with DigitalSign (see the list of integrated software).

Ensures authenticity, integrity and legal value electronic invoices, preventing fraud like CEO fraud, with losses for your company and your customers.

Sign with DS Invoice

If your billing software is not yet integrated with DigitalSign, you can use the application DS Invoice — a solution low costwith fast installation and operation, ensuring the full compliance with legislation applicable to the signature and dispatch of electronic invoices.

Step 2

Transmission of electronic invoices via platforms

Contact your billing software provider

Check if your software has integration with electronic invoice shipping platforms and compare existing solutions on the market, taking into account:

  • Invoice transmission costs
  • Technical integration level
  • Interoperability with other platforms (your customers can use different platforms)
  • Degree of automation and quality of service

Discover the service of ESPAP

If you issue a reduced number of electronic invoices per month, you may use the solution made available by the portuguese government through the ESPAP, which is currently free – know more here

Easy, Automatic and Safe

Validate, Archive and Preserve your invoices

Step 3

Reception and Validation of Electronic Invoices

New free service: Validate the invoices received from its suppliers through a simple and fast integration, by upload or via API, using our qualified validation service.

This service allows:

  • Confirm that the invoice is legitimate
  • Check compliance with CIUS-PT format
  • Prevent fraud, such as CEO fraud, where the IBAN of the invoice is changed by third parties.

The service allows you to automatically convert, through AI, invoices in PDF to XML, enabling the automatic launch in your accounting software, reducing processing times and manual errors.

 

Step 4

Archive and Preserving Electronic Invoices

New service: After validation, archive invoices received in form simple, safe and law-abiding, ensuring its preservation over time.

Through the Long Term Archive (LTA), is possible extend the legal validity of electronic documents, ensuring integrity, accessibility and probative value throughout the legal period of conservation.

 

Electronic Invoice

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Electronic Invoice

The main advantages of our services

Authenticity

Ensures the identity of the issuer of the electronic invoice.

Integrity

Allows you to detect any changes to the content of the electronic invoice.

Security

It ensures the existence of safe mechanisms in the process of creating electronic invoices, which allow its control.

Archive and Preservation

Ensure the archive and preservation of electronic invoices received in accordance with the legal requirements laid down in DL 28-2019, in Articles 19 and subsequent.

Guarantee

Ensure that it only accepts invoices that comply with FE (Cius-PT) requirements and are duly signed by the issuer.

Prevention of Fraud

Prevent fraud with electronic invoices that generate huge losses in the private and public sectors per year.

API

API availability for integration.

Free service

Free service* at this stage, applied to our customers and partners.

*See the associated conditions. Contact us.

Support

Dedicated technical support.

Electronic Invoice

Download our e-book free

  • New mandatory formats in invoices for the government.
  • New security mechanisms.
  • Learn how to generate and send Electronic invoices.
  • Learn how to avoid Fraud with electronic invoices.
  • Learn how to archive and preserve the invoices you receive.
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