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Electronic Signatures
In today's article we will explain how you can overcome these difficulties, using a new DigitalSign tool:DS Verify
We know that digitisation and the consequentdematerialisationprocesses already have a significant role in the organizational structure of many companies. In fact, perhaps the only positive point in the pandemic was this: to speed up the digitisation processes that have long been conjectured.
However, in addition to this documentary dematerialisation, many doubts arose, in particular as regards the validity of electronic signatures.
In several other articles we explain the difference between the three types of existing signatures (simple, advanced or qualified signature), evidencing that qualified signature is, in fact, the one that leads to greater legal certainty and certainty. However, we may never have explained how a qualified electronic signature can be confirmed. That is what we intend to do now.
" It has certainly already happened to you to receive an electronically signed document and not to be sure about the validity of your signature. Perhaps he even turned down his own document, fearing to accept something without any kind of probative value."
First, Order No 5108/2023 established that digital representation certificates can only be issued – by a Qualified Trust Service Provider –the legal representative who has sufficient powers to alone, enforce and bind the legal person concerned.
To this end, the Qualified Trust Service Provider should ensure that the applicant for the qualified certificate concerned has the right of representation in relation to the legal person to be represented. In this context, when issuing the qualified digital certificate, the Qualified Confidence Service Provider should clearly ensure the information contained in the documents that served as legal support for the issue of the qualified certificate concerned, in particular the information relating to the legal representation powers of the holder of the qualified digital certificate.
However, as can be concluded, this Order states that these certificates are appropriate for identifying a legal representative of an organisation, enabling its users to be unnecessarily required to submit documents proving the alleged representative powers.
It should be noted that when a natural person signs a particular electronic document by means of a qualified representation certificate, no additional documents need be submitted to prove the person’s representation and binding powers in relation to a given entity, as it is based on the assumption that the Qualified Trust Services Provider has carried out such validation in time prior to the issue of the certificate.
TheDigitalSigndeveloped a new designated toolDS Verifythe purpose of which is precisely to enable the verification of whether a qualified electronic signature (or qualified electronic seal) affixed to a particular electronic document is, in fact, valid in accordance with the terms set out ineIDAS Regulation. To do so, the only thing you need to do is submit the electronic document to DS Verify, so that it immediately gives you the results relating to the signature contained.
Confirm that the signatures of digital documents are qualified, thus ensuring their authenticity, integrity and non-refugee.
Get official validation reports, ready to use in audit processes, legal processes or formal acceptance of documents.
Ensure the validity of signatures over time and the adaptation to new cryptographic algorithms, with secure file of your documents.
Search documents quickly and intelligently with our Artificial Intelligence engine, even after years of storage.
Finally, it is advised that this tool is in accordance with the EIDAS Regulation, in particular Article 32 thereof, and with all the technical standards underlying it, which is a qualified service, as can be seenHere..
