In this video, we make a brief introduction to electronic signatures. First, we explain what they are and what they are for. Then we show why they became essential in the dematerialization of business processes.
What is an electronic signature?
An electronic signature is the digital equivalent of a handwritten signature. In legal terms, it is an electronic dataset associated with other data that the signatory uses to sign a document. Thus, it allows signing without paper, ensuring the identity of the person who signs and the integrity of the document. Besides, there's... Legal framework throughout the European Union.
Signature Types:
The eIDAS Regulation defines three types of electronic signature: simple, advanced and qualified. Simple signature is the most basic. Includes realities like a PIN or a click on an online acceptance process. Advanced signature adds security. It is unique to the signatory, enables him to identify and detect changes to the document. Finally, qualified signature is the most robust. It is based on a qualified certificate issued by a qualified provider and uses a qualified device.
Legal value:
The legal value varies by type. The simple signature has probative value, but its strength is appreciated on a case-by-case basis, without automatic equivalence to the manuscript. The advanced one is more solid, but as a rule it does not enjoy full presumption. Qualified signature has a legal effect equivalent to handwritten and is recognised throughout the EU. It is therefore required in formal contexts. An example is public procurement, where qualified signatures are required in the documents.
How to choose?
There is no "best" type at all. — depends on the risk and value of the business. In situations of reduced value or low likelihood of litigation, simple or advanced signature may be sufficient. However, for critical acts, qualified is the safest route. Each organisation therefore adopts the appropriate level for each process. To figure out the right guy for you, watch the video above.